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Xoralia, a leading provider of policy management software for SharePoint and Microsoft 365, has launched a set of innovative intranet widgets designed to transform how organisations manage and surface their controlled documents to their employees. With these new widgets, employees can quickly and easily find the policies, procedures, and guidelines relevant to their roles, while businesses maintain absolute control over document version and integrity.
The challenge of controlling documents on the intranet
Policies, SOPs, and guidelines—are essential to ensuring operational consistency, compliance, and safety in organisations. As such it makes sense to place them on the intranet where employees can find them easily. However, this ease-of-access has always come with a negative trade-off: intranets lack the policy management tools to control and audit the lifecycle of these critical documents. Policies fall out of date and old versions circulate in the organisation. Conversely, purpose-built policy management systems may provide the desired levels of control and auditability, but they make it hard for employees to find the documents they need.
Solving the challenge
Xoralia’s policy management software for Microsoft 365 solves this challenge by enabling organisations to tailor personalised, audience-specific intranet pages that present only the most relevant and up-to-date controlled documents. By eliminating irrelevant documents, these tailored pages ensure that employees see exactly what they need for their specific roles or scenarios—no noise, no distractions. This cuts through the complexity of traditional policy management or document management systems, where employees must navigate large repositories to find what they need.
“Organisations no longer have to choose between accessibility and control,” says Dan Hawtrey, CEO of Content Formula, the company behind Xoralia. “We’ve spoken to thousands of employees - they tell us again and again that they struggle to find the policies and procedures they need. Our widgets are all about making controlled documents easily findable – this is crucial to driving compliance in an organisation”
Example scenarios where Xoralia’s widgets add value
Xoralia’s widgets are designed to meet the unique needs of every company, team, role, or scenario. For example:
- In a steel plant, crane operators can instantly access the crane operation guidelines and maintenance procedures directly on their team-specific intranet page. With no need for searches or filters, these critical documents are always up to date and instantly accessible, ensuring safety and operational consistency.
- In a hospital, medical staff can see exactly the protocols and procedural documents relevant to their department. Unlike competitors’ systems, where users must filter through a centralised library containing thousands of documents, Xoralia displays only the documents required for that audience, saving valuable time and reducing search complexity.
- In a bank, which typically manages hundreds if not thousands of controlled documents covering everything from anti-money laundering protocols to MiFID II regulations, an employee might have to sift through vast amounts of irrelevant content to find the documents that matter to her at any given time. Thanks to Xoralia this inefficient needle-in-a-haystack search is eliminated as she simply goes to the intranet page relevant to her role or department.
- For frontline or mobile workers, such as field technicians, Xoralia widgets ensure key documents are displayed directly on mobile-friendly intranet pages. These users, often less familiar with document management systems, can access critical safety protocols or operational guidelines instantly, improving compliance and efficiency.
By integrating directly with Microsoft 365 and SharePoint, Xoralia’s widgets bridge the gap between document control and accessibility. Employees can work more efficiently, while organisations gain peace of mind knowing their critical documents are accessible yet remain compliant, current, and secure.
To learn more about Xoralia’s new functionality and how it can revolutionise the organisation’s intranet, visit www.xoralia.com.
Contact Info:
Name: Dan Hawtrey
Email: Send Email
Organization: Content Formula
Website: https://xoralia.com
Release ID: 89147211
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